Graduate Catalog 2018-2019 
    
    May 22, 2019  
Graduate Catalog 2018-2019

Academic Information



 

Academic Honesty

College Position

The mission of Mount Saint Mary College is concerned with “… the development of sound values, goals, and commitments on the part of students. Equipping students to play responsible roles in society has been a consistent aim of our institution.”

Instances of academic dishonesty subvert the mission of the College and the experience students derive from it. These instances harm the offender as well as students who maintain academic honesty. The Mount community, therefore, commits itself to do all in its power to prevent such dishonesty and imposes impartial sanctions upon those who harm themselves, their fellow students and the College in this way.

Definitions

Generally, academic dishonesty may be defined in the following ways:

 
  1. Cheating: using or attempting to use, giving or attempting to give, unauthorized materials, information, assistance, or study aids in any academic exercise or evaluation (tests), unless the nature of the academic exercise legitimizes cooperative learning.
  2. Plagiarism: copying or imitating the language, ideas, or thoughts of another author and passing off the same as one’s original work.
  3. Falsification: forging, altering, or misusing academic documents, records or forms.

Prevention of Academic Dishonesty

Both students and faculty members should be alert to academic dishonesty and should work diligently to eliminate situations that foster academic dishonesty. Students have an obligation to make their abhorrence of it known to their peers. Faculty members have an obligation to create a classroom atmosphere that encourages careful proctoring of examinations and monitoring of papers. Other professional staff should encourage honesty in a manner dictated by the nature of their interactions with students.

Due Process

In any allegation of academic dishonesty, every effort will be made to ensure due process. Due process is defined as a course of formal proceedings carried out regularly and in accordance with established rules and principles. Thus, in the unfortunate event of an alleged breach of academic honesty, the student so charged will be ensured due process as follows:

 
  1. Immediately if possible, but not later than two school days after the alleged incident or the awareness of academic dishonesty, the instructor presents to the student the specific charge with supporting evidence. This charge, if given verbally and/or in writing, should include the nature of alleged academic dishonesty (cheating, plagiarism, falsification); the date, time, and description of the incident; and the action that was taken by the instructor at the time of the incident. The instructor meets with student and permits the student to respond to the charge with facts and mitigating circumstances relating to the alleged incident of academic dishonesty. If, after hearing the student’s response, the instructor concludes that the student is culpable of the allegation, the instructor has the authority to impose a sanction on the student. (See Section V, Sanctions, of this policy.) The nature of the sanction is communicated to the student and the Assistant Vice President of Academic Affairs (AVPAA) and the chair of the division or school.
  2. Within three school days after the student has been notified of the instructor’s decision, the student may appeal in writing to the chair of the division to which the faculty member belongs.
  3. The division or school chair will initiate the development of an Appeals Committee. The Appeals Committee will consist of three teaching faculty members who, in the opinion of the division or school chair, are competent to evaluate the appeal. The division or school chair will be one of the three members, unless that person is the faculty member who charged the student with academic dishonesty.

    The Appeals Committee will designate one of its members to serve as chair of the committee. The Appeals Committee has the authority to hear the case, to rule on procedure for the hearing, to impose or alter sanctions on the student, and to communicate the findings of the committee to the student and to faculty member and the AVPAA. The case must be decided by a majority vote within 48 hours of conclusion of the hearing by the Appeals Committee.
  4. A student who has been penalized for academic dishonesty may appeal the decision to the Vice President for Academic Affairs (VPAA) who will convene an administrative Appeals Board, which consists of the AVPAA, the chair of the Faculty Senate, and the Dean of Student Affairs. Such an appeal must be made in writing within 14 school days after the student has been notified of the Appeals Committee decision. The appeal must be based on one or more of the following grounds a) The student was not accorded due process as described in this policy; or  b) the student has new evidence that was not available or was unknown at the time of the Appeals Committee hearing.
  5. The administrative Appeals Board will review and make the final disposition of the case. The decision of this Appeals Board will be final and binding.
  6. Conduct of appeals hearings:
    1. Both the student and the faculty member must be present at each appeals hearing, i.e. Appeals Committee and administrative Appeals Board.
    2. Both the student and the faculty member may have counsel at each appeals hearing. Persons providing counsel may advise students and faculty and may be present during, but not participate in, the hearings.
    3. Both the student and the faculty member may present his/her case and hear and question all witnesses during an appeals hearing.
    4. The student will receive a written report of the findings and the decision at each level of the appeal process. Copies of this written report will be given to the faculty member, the VPAA, and the Registrar.

Sanctions

In cases where culpability is established, the student is to be accorded the opportunity to enter mitigating circumstances through the student’s own testimony and that of any witnesses the student produces. Such testimony may be made during the meeting with the faculty member and during an appeals hearing. Sanctions will vary according to the nature of the academic dishonesty, or according to the validity of the mitigating circumstances. In cases where culpability is established, students may be subject to such penalties as:

 
  • a failing grade on a given academic exercise;
  • a failing grade in a given course;
  • academic dismissal from a course or program of studies;
  • academic dismissal from the College.

Academic Standing

A student is considered in good standing if his or her Grade Point Average is 3.0 or higher. Students in good standing are eligible to continue their courses at Mount Saint Mary College.

A student may be placed on probation by the Academic Standards Committee. Among the factors the committee shall consider when reviewing a student’s progress are:

  1. failure to fulfill entrance conditions related to federal and/or state mandates or National Council for Accreditation of Teacher Education requirements;
  2. failure to maintain a GPA of 3.0 or higher; or
  3. failure to attain satisfactory grades in courses required in the graduate program in which the student is enrolled (see graduation requirements for the respective graduate programs).

Academic Probation

Placement on probation is a serious warning to students that unless their academic record is improved, they may be dismissed. The usual duration of “on probation” is one traditional semester. At the end of the semester, the student’s progress is reviewed by the Academic Standards Committee. If the student has fulfilled the requirements imposed by the Academic Standards Committee, the individual will be reinstated as a student in good standing. Normally, no graduate student may be on probation for more than one semester. The student will be informed of the probation by a written communication from the Academic Standards Committee.

Academic Dismissal

The College reserves the right to dismiss a student who fails to make reasonable progress toward the completion of the degree and the program in which the individual is enrolled. When considering dismissal, the Academic Standards Committee will review the factors stated under Academic Standing, as well as whether a student has incurred probation. The committee will inform the student in writing of her/his dismissal and ineligibility to take further courses. The student may submit a written appeal of the dismissal decision within two weeks to the AVPAA, as chair of the college’s Appeals Committee.

The College also reserves the right to dismiss a student at any time if individual conduct does not conform to its spirit and standards.

Students who are allowed to enroll at Mount Saint Mary College are considered in good academic standing and are so certified by Mount Saint Mary College for financial aid programs. Students who are academically dismissed are no longer in good academic standing, and thus are no longer certified by Mount Saint Mary College as eligible for financial aid programs.

Grade Appeal Procedure

A student who believes that the grade he/she has received in any subject is in error should initiate the following steps. If the student is dissatisfied with the response at any step, he/she should proceed to the next specified step within two weeks following the issuance of the unfavorable response.

Step 1. The student should discuss the case with the instructor before the third week of the next regular semester following the one in which he/she received the grade.

Step 2. The student should present a written appeal to the instructor giving a rationale for the grade change and provide supporting information.

Step 3. The student should submit the written appeal and supporting evidence to the chair of the division or school.

The division or school chair will then select an appeals committee. The Appeals Committee will consist of three teaching faculty members who, in the opinion of the division or school chair, are competent to evaluate the appeal and the subject matter of the course. The committee will proceed as follows:

  1. The committee will designate one of its members to serve as chair. The chair will monitor the hearing, rule on procedure, and communicate the findings of the committee to the student and college officials.
  2. The division or school chair will be one of the three members, unless that person is the instructor against whom the grievance has been brought. Both student and faculty member must be present at the presentation of the appeal to the committee.
  3. In the case where the faculty member against whom the grievance is made cannot be contacted due to change in employment, death, etc., the AVPAA will be empowered to take the place of the faculty member and will change the course grade if the Appeals Committee decides in favor of the student.

Both the student and the faculty member may have counsel at the hearing. The case must be decided by majority vote within the semester in which the appeal is initiated. The decisions of the Appeals Committee are final and binding. They will be communicated to the student in writing by the chair of the Appeals Committee with copies sent to the faculty member, the AVPAA, and the Registrar.

Grievance Procedure

When a student believes he or she has a grievance against Mount Saint Mary College for which no adjudication procedures appear to exist, he/she may bring the grievance to the College Review Board chair, who is the VPAA. If the VPAA is alleged in the grievance to be directly and immediately the cause for the grievance, the VPAA will withdraw as chair and the President of the College will appoint another chair.

A grievance should be in writing and describe in detail the basis for the grievance and any remedy deemed appropriate. The College Review Board chair will investigate the grievance. If the grievance cannot be resolved informally to the satisfaction of all parties and if indeed no specific college procedures exist for adjudication, the grievance will be accepted for review by the College Review Board.

The College Review Board is composed of the chair who appoints two other Mount educators (faculty or administrators) for the adjudication in question. Other persons may be added to the board by the chair as non-voting members or asked to advise the board as the nature of the grievance warrants.

The College Review Board will then hold a hearing to review the grievance. At the hearing, the person bringing the grievance has the opportunity and responsibility to present his/her entire case, including allegations and evidence. Witnesses may be introduced by the person bringing the grievance. The person bringing the grievance may be advised by a counselor who may not directly participate in the hearing. The board may also receive other information from the College as part of its investigation and hearing. Upon completion of the hearing, the board will deliberate and make a decision that is communicated in writing to the person making the grievance.

The decision may be appealed to the President of the College. Notice of appeal of the decision of the College Review Board must be submitted to the President within two working days of the decision. The full written appeal must be submitted to the President within six working days of the decision and be based on an alleged violation of the college procedure, local, state, and/or federal law. The President reviews the appeal as appropriate and makes the final decision.

Advisement

Students requiring academic counseling for entry into the graduate program should make appointments with the Administrative Assistant in the division. The Graduate Program Coordinator of the division or school advises each entering student seeking a degree. Students are responsible for consulting advisors before registration, if course authorization is required. The responsibility for properly fulfilling the requirements for a degree or certificate rests entirely with the student.

Master in Business Administration (MBA)

The Graduate Program Coordinator is responsible for advisement.

Master of Science in Education (MSEd)

Faculty registration advisors are available during announced times within each fall and spring advisement period. The Graduate Program Coordinator is also available by appointment to provide program planning advice, certification information, and long-range career counseling.

Master of Science in Nursing (MSN)

The Graduate Program Director is responsible for initial advisement.  Advisement occurs between graduate student and advisor during the college advisement period in the fall and spring semesters.

Class Attendance

Education is a cooperative process in which both faculty and students share a responsibility. Regular attendance is expected. Students are responsible for meeting the course requirements including attendance as stated in writing by the instructor at the beginning of the semester. Section 50.1 of the commissioner’s Regulations for New York State requires the satisfactory completion of at least 15 hours of instruction and at least 30 hours of supplementary assignments for a student to earn a semester hour of credit.

Closings

Should inclement weather or other conditions make it necessary for the administration to suspend classes, notification will posted on the college website, www.msmc.edu, at approximately 6 a.m. Students are encouraged to sign up for the MSMC Alert system, which sends out text and email alerts when the college is closed. Students can also call the Weather Line (845-569-3500) for school closings; students should not call the switchboard or college personnel. When severe weather conditions require classes to be canceled, they will be made up.

Course Load

MBA

The MBA program can be pursued on a part-time or full-time basis.  Course loads vary dependent upon student needs.

MSEd

The MSEd program serves both full- and part-time students. The course load for full-time graduate students in the fall or spring semester is nine semester hours.

MSN

The MSN program serves part-time students. Graduate students must be registered for a minimum of nine credit hours each fall and spring term to be considered full time by loan agencies, the U.S. Immigration Service, or for some tuition award purposes. Graduate students must be registered for a minimum of 6 credit hours to be considered full time for academic purposes and for federal traineeships. Six hours is considered the norm for persons employed full time.

Course Scheduling

The College reserves the right to cancel any course for which there is insufficient registration.

MBA

Courses are offered during accelerated sessions throughout the year. Sessions U and V constitute the fall term; sessions X and Y constitute the spring term; sessions A and B constitute the 7-week summer terms.

Classes meet for eight weeks, either in a traditional or blended format, or, in the case of the capstone courses, for 12 weeks. In addition, each course includes an out-of-class independent student project that will represent a minimum of 15 hours of student work. Course contact hours meet the state requirements for graduate courses.

MSEd

Courses are offered on a semester basis. Fall and spring courses are generally scheduled in the late afternoon and evening, and meet once a week for 14 weeks.

Summer courses generally meet three times a week for five weeks and are scheduled in the late afternoon and evening during Session I and in the morning/early afternoon during Session II. Weekend courses are offered occasionally and generally meet Friday afternoons/evenings and all-day Saturday for three weekends. Online courses are also offered occasionally. For online courses, students are required to have Internet and email access and should be computer proficient. Courses are cycled so that students may complete the program in the required time sequence.

MSN

Fall and spring courses are offered on a semester basis and meet once a week in the evening for 14 weeks. Summer courses are offered in accord with the accelerated calendar for sessions A and B. These classes meet two evenings a week (6-week course) or one evening a week (12-week course). Many courses are offered in blended format, online, and in face-to-face meetings.

Grading System

The grading system used in the graduate programs is as follows:

Grades Quality Points
A, A- 4.0, 3.67
B+, B, B- 3.33; 3.0, 2.67
C+, C, C- 2.33; 2.0, 1.67
D+, D 1.33; 1.0
F 0
I Incomplete
W Withdrawal during the period of the third week of class and three weeks after the mid-semester date
X Exempted, course requirement has been waived, no credit
TR Transfer credit, no grades
AW Academic Withdrawal


I is used only when a student has met the class attendance requirements of a course and must postpone, for reasons beyond his/her control and satisfactory to the instructor, the completion of certain papers, reports, or other assignments. The student must obtain the proper request form from the Office of the Registrar and submit a written request to the instructor for a grade of I. At the time the I is requested, the student and instructor will agree on a date by which the course work must be completed. All incomplete grades must be changed by the end of the following semester or, as in the case of students completing the last course before graduation, by the end of 10th week of classes. If the grade is not changed by the date on the request form, the I will be changed to an F.

AW is used for students who fail to attend class before the end of the Add/Drop period. The AW grade is requested no later than the week following the Add/Drop deadline

Evaluation

In evaluating the learning experiences provided by a term of study, instructors may choose a variety of procedures. Among these may be written or oral examinations, projects, practica, or theses. The course requirements and methods of evaluation are stated in writing and distributed at the beginning of the term.

Graduation Requirements

Candidacy for Degree

Matriculated students are considered to be degree candidates. Transcripts of graduate work at Mount Saint Mary College will be reviewed after the completion of four courses. If a grade of “B” or higher has not been maintained, students may be placed on probationary status or may be dropped from the program. Students who are up to two courses short of graduating will be permitted to participate in the college’s May commencement ceremony. 

Application for Graduation

Every candidate for graduation must file an application for graduation during the first month of the term in which it is anticipated that requirements for graduation will be completed. See the traditional Academic Calendar  for filing dates.

Graduation Requirements for Master of Business Administration

Students maintain matriculated status in the MBA program by completing at least six graduate credits in each calendar year of eight sessions (September– August).

A Grade Point Average of B or better must be maintained in order to remain in the program and receive the degree.

When a grade below C (2.0) is earned in a required course, the student must repeat that course. If a grade below C is earned in an elective course, the student must either repeat the course or select another elective. If the student elects to repeat a course, the original grade remains on the student’s transcript until the replacement course is taken, after which the lower of the two grades is eliminated from the cumulative GPA. If a substitute elective is taken, the original grade will remain on the transcript and will be factored into the overall GPA. If students complete all of their course requirements with an average slightly below 3.0, they may take two additional courses to raise their GPA to the appropriate level.

Graduation Requirements for Master of Science in Education

A Grade Point Average of B or better (3.0 or better) must be maintained in order to remain in the program and receive the degree. Students must achieve a grade of B or better in all graduate education courses as indicated in the course descriptions. Students, excluding those who are admitted under special circumstances or in exceptional cases, who do not receive a B or better in a course may repeat the course once. Failure to achieve a B or better the second time will lead to dismissal from the program. A graduate teacher education candidate may repeat no more than two courses unless otherwise approved by a review committee from the Division of Education  whose decision is final.

Students admitted under special considerations or in exceptional cases must earn at least a B in each of their first four courses, without the option to repeat any of these courses.  Failure to achieve a B or better in any of the first four graduate courses will lead to dismissal from the program.  After earning a grade of B or better in the first four courses, students admitted under special considerations or in exceptional cases who do not receive a B or better in any subsequent course may repeat the course once.  Failure to achieve a B or better the second time will lead to dismissal from the program.

Childhood Education

A minimum of 40 credits is required for the Childhood Education (grades 1-6), MSEd . A minimum of 49 credits is required for the Childhood Education (grades 1-6) & Special Education (grades 1-6), MSEd . A minimum of 46 credits is required for the Childhood Education (1-6)/Early Childhood (Birth - grade 2) MSEd.

Adolescence Education

A minimum of 42 credits is required for the Adolescence Education (grades 7-12)  A minimum of 48 credits is required for the Adolesence and Special Education MSEd.

Candidates who do not already hold a teaching certificate are required to demonstrate their ability to plan and implement an integrated program using knowledge and skills learned in courses. Students do this by successfully completing a student teaching experience. Additional information regarding the student teaching experience can be found under each specific program.

Special Education

A minimum of 33 credits is required for the Special Education (grades 1-6), MSEd  or Special Education (grades 7-12), MSEd . Prior certification is required in elementary, childhood (1-6), or special subject area for special education (grades 1-6) and in secondary, adolescence, or special subject areas (Math, Science, Social Science, Humanities, Fine Arts, History, Computer Science, and a Language other than English) for special education (grades 7-12).

Literacy

A minimum of 34 credits is required for the Literacy (birth-grade 6) & (grades 5-12), MSEd . A minimum of 43 credits is required for the Literacy (grades 5-12) & Special Education (grades 7-12), MSEd . A minimum of 41 credits is required for a Literacy (birth-grade 6), MSEd  and Literacy (grades 5-12), MSEd . Prior certification in Childhood Education, Adolescence Education, or special subject is required.

Middle School Extension Programs

A minimum of 33 credits is required for the Middle School Extension in Content Area (grades 7-9), MSEd  or Middle School Extension in (grades 5-6), MSEd . Prior certification is required in elementary or childhood (grades 1-6) for the extension program grades 7-9 and in secondary or adolescence for the extension program grades 5-6.

Candidates are also required to demonstrate their ability to plan and implement an integrated program using knowledge and skills learned in courses. Students may do this by successfully completing a practicum experience. Additional information regarding the practicum can be found under each specific program.

Comprehensive Exam

A written comprehensive examination is required for graduation for all degree programs in education. Students should take the examination during their last semester of study. Application for the examination must be submitted by the student to the graduate coordinator by the posted date. The examination is graded on a pass/fail basis. Students who fail the comprehensive examination will have the opportunity to take the examination a second time. Matriculation will be terminated if a student does not pass the examination after taking it a second time.

Application for Teacher Certification

Candidates for graduation who wish to apply for New York State certification in the areas listed above, should complete the appropriate form online on the New York State Education Department website. Students who already possess an initial certification in an area other than that in which the degree is being sought, must apply independently to the state education department for professional certification in that area.

Persons who have no prior New York State teaching certificates and persons who have lapsed teaching certificates must achieve passing scores on the sections of the New York State Teacher Certification Examinations as required by the state education department.

Graduation Requirements for Master of Science in Nursing

A minimum of 42-45 credits is required for the MSN degree. These credits are to be distributed as follows:

Core 15 credits
Major in Adult - Gerontology Health Nursing (A-GNP) 27 credits
Major in Family Health (FNP) 30 credits


A culminating research utilization project must be satisfactorily completed before a student is recommended for graduation. Students fulfill the requirement by successful completion of NUR 6011  (Nursing Research II) and NUR 6020  (Nursing Research III).

A Grade Point Average of 3.0 is required for graduation. When a grade below B is earned in any course, the student must repeat that course and earn a B or better.  Effective January 2010, students may repeat only one course within the program; more than one repeat necessitates removal from the program.

In addition, a minimum grade of B is required in each of the following courses:

NUR 6220 NUR 6230 NUR 6270 NUR 6281 NUR 6291  Practica in Advanced Adult Health Nursing

When a grade below B is earned in any of these courses, the student must repeat that course and earn a B or better. Students may repeat only one course in the graduate program effective January 2010.

Degree Conferral Verification

A student who has completed all requirements for the MSN, MSEd, and MBA degrees at the conclusion of the summer term or December may receive a form or transcript certifying this fact from the Office of the Registrar. This certification will serve in the place of the diploma until the degree has been formally conferred. Upon conferral of the degree or completion of the degree requirements, students will be recommended for New York State Certification in the area of the degree completed for MSEd graduates.

 

Matriculation and Time Limits

Students who have been admitted to a graduate program (MBA, MSEd, MSN) are awarded matriculation status and will be assessed a matriculation fee upon admission.

Students maintain a matriculated status by completing at least 6 credits per calendar year (September–August). Students are not required to register for consecutive terms. A student requiring a leave of absence from the program must apply to the appropriate Graduate Program Coordinator for an official leave of absence and specify the expected term of return. Students who break their matriculation for more than one calendar year from the date of departure and who present themselves for re-matriculation must comply with the degree requirements in place at the time of re-entry.

Students failing to qualify for, or maintain matriculation status, will be dropped from the program unless special permission to continue is obtained from the Graduate Program Coordinator.

Master’s degrees must be completed within six calendar years from the date of matriculation for MBA and MSN students; students in the MSEd program must complete requirements in five calendar years from the date of matriculation. An extension of time may be granted for exceptional reasons when a written proposal has been submitted by the student and accepted by the Graduate Program Coordinator.

Registration

Registration may be completed in person or online, or through the mail, email, or facsimile. In-person registration is held before the start of each semester/session. Tuition is payable before the start of each semester/session, as specified by the Student Financial Services. MasterCard and VISA credit cards are accepted. Tuition deferment is granted to students whose education is reimbursed 100% by their employers. Students who submit appropriate documents from their employers can have their tuition deferred until the session is completed.

Transcripts

Students receive grades at the end of the term. At the student’s written request, a transcript of credits will be sent to an institution. For each transcript sent, a fee of $5 must accompany the request.

TRANSCRIPT NOTATIONS

For students who, after a formal conduct procedure, have been found responsible for a crime of violence (including forcible and nonforcible sex offenses, robbery, aggravated assault, criminal homicide, burglary, motor vehicle theft, and arson), the College will make a notation on the transcript of such students that they were “Suspended After a Finding of Responsibility for a Code of Conduct Violation” or “Expelled After a Finding of Responsibility for a Code of Conduct Violation.”  For respondents who withdraw from the College while such conduct charges are pending, and decline to complete the disciplinary process, the College will make a notation on the transcript of such students that they “Withdrew with Conduct Charges Pending.” 

Students may seek the removal of a transcript notation for a suspension in accordance with the procedures outlined in Article III, The Student Conduct Hearing of the Student Code of Conduct, located in Section IX of the Student Handbook, except that such notation shall not be removed prior to one year after conclusion of the suspension.  Notations for expulsion shall not be removed.

If a finding of responsibility is vacated for any reason, any such transcript notation shall be removed.

Withdrawal from Courses

When a student withdraws from a course during the add/drop period, no notation will appear on the record. A student may be admitted to a course no later than the designated date after registration. When a student withdraws during the period following the add/drop to the day prior to the academic penalty period, the symbol W will be entered on the student’s transcript. No credits or quality points will be given for the course work. When a student withdraws after the above period, the grade F will be entered on his/her record.

All students must file a “withdrawal from course” form with the registrar. This form must be signed by the departmental adviser and the registrar. Upon receipt of the completed form, the registrar will notify the course instructor.

A student who drops out of the college, without withdrawing, may be awarded a failing grade. Students may begin the formal withdrawal process by visiting the Office of the Registrar.

 

Voluntary Medical or Mental Health Course Withdrawal and Leave Policy

 

Course Withdrawals for Medical or Mental Health Reasons

When a student has significant medical or mental health concerns, or has had extenuating circumstances (e.g., a tragedy in the family), he or she may request a course withdrawal(s) by submitting: 1) a completed Voluntary Medical Leave Request form  and 2) appropriate documentation from a qualified health professional to the Director of Health Services. The request must be received prior to the end of the current semester.

The Director of Health Services will consider the student’s request, and make a determination as to whether the request for the leave is appropriate. If the request is deemed appropriate, the Director of Health Services will recommend a course withdrawal for medical reasons to the Office of the Registrar and the Office of Academic Affairs. Students may first be encouraged to consult with their instructors or advisors to determine if there are alternative methods to alleviate their academic workload before obtaining a course withdrawal.

If a student is not granted a withdrawal(s) he/she may submit a written appeal, within two weeks of receiving the decision, to the Assistant Vice-President for Academic Affairs (AVPAA). The AVPAA will review the appeal in consultation with the Vice-President for Academic Affairs, and their decision regarding the request will be final. If a request is denied, the College catalog policies will apply, based upon the original date the Voluntary Medical Leave/Course Withdrawal Request form was originally submitted.

If the student’s recommended course withdrawal is approved due to medical or mental health reasons, he/she may withdraw from a course, even after the official drop period has ended, and without academic penalty. The student will be given a waiver for tuition charges for the course he/she withdrew from, which may be used to offset the cost of tuition when he/she next registers for courses at the College. Should the student not register for future courses, no refund of tuition charges will be given.

Leaves from the College for Medical or Mental Health Reasons

When a student has significant medical or mental health concerns or has had extenuating circumstances (e.g., a tragedy in the family), he or she may request a Medical Leave from the College, by submitting: 1) a completed Voluntary Medical Leave Request form,  and 2) the appropriate documentation from a qualified health professional to the Director of Health Services.  The request must be received prior to the end of the current semester.

The Director of Health Services will consider the student’s request, and make a determination as to whether the request is appropriate. If the request is deemed appropriate, the Director of Health Services will recommend to the Office of the Registrar and the Office of Academic Affairs that the medical leave be granted to the student. Students may first be encouraged to consult with their instructors or advisors to determine if there are alternative methods to alleviate their academic workload before obtaining a Medical Leave.

If a student is not granted a Medical Leave, he/she may submit a written appeal, within two weeks of receiving the decision, to the AVPAA. The AVPAA will review the appeal in consultation with the Vice-President for Academic Affairs and their decision regarding the request will be final. If a request is denied, the College catalog policies will apply, based upon the original date the Voluntary Medical Leave/Course Withdrawal Request form was originally submitted.

A student recommended for and granted a Medical Leave will be withdrawn from all current courses he or she is registered for, even after the official withdrawal period has ended and without academic penalty. Additionally, a student on Medical Leave will receive a one-year Maintenance of Matriculation that allows the student to return without having to re-apply or pay another application fee. The student will be responsible for meeting 100% of his/her fees and room charges, as outlined in the College catalog. The student’s board will be prorated. If the student receives financial aid funding, a portion of their federal student aid may have to be returned. A calculation will be run based on current federal student aid guidelines.

If the student intends to return to the College to complete his/her degree, the student will be given a waiver for tuition charges to offset the cost of tuition upon his/her return. Should the student not return to the college to complete his/her degree, no refund of tuition charges will be given. If away for more than one year, the student would be subject to the catalog requirements in place at the time of return.

When a student wants to return to the College, he/she will be required to submit to the Director of Health Services appropriate documentation from a qualified health professional stating that the student has been cleared to return.  It is recommended that he/she schedule a meeting with the Director of Health Services to review any relevant matters about this transition. If a student returning from a medical leave requires a reasonable accommodation in order to meet the essential eligibility requirements for MSMC students, MSMC will attempt to accommodate him/her as outlined in the MSMC Student Handbook.  If the student is not approved to return to the College, he/she may submit a written appeal, within two weeks of receiving the decision, to the AVPAA.  The AVPAA will review the appeal in consultation with the Vice-President for Academic Affairs, and their decision regarding the request will be final.